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Greeley-Evans Student Information Privacy and Protection Policy

Greeley-Evans School District 6 holds data transparency, privacy, and security in high regard and takes action to ensure that our students’ data is handled securely in compliance with the Colorado Student Data Transparency and Security Act (HB 16-1423) and the Family Educational Rights and Privacy Act (FERPA).

Personally Identifiable Information (PII) Collected by Greeley-Evans School District 6 includes:

1. Student Demographics
   o Name
   o Birthdate
   o Race/Ethnicity
   o Gender
   o Primary Language
   o English Language Proficiency Level
   
   
2. Household Information
   o Parent/Guardian Name(s)
   o Physical Address(es)
   o Parent/Guardian Phone Number(s) & Email Address(es)
   o Communication Records
   
   
3. School Enrollment Records
   o State Assigned Student Identifier (SASID) and Locally Assigned Student Identifier (Student Number)
   o School(s) & Grade Level(s) Attended
   o Entry/Exit Date & Type
   o Course Schedules, Fees, Locker Assignments
   o Attendance Records
   o Behavior Records
   
   
4. Program Participation
   o Title I
   o Special Education/Gifted & Talented
   o Free/Reduced Lunch Eligibility
   o English Language Learner
   o Migrant & Immigrant
   o Concurrent Enrollment
   o Career & Technical Education
   
   
5. Academic Performance
   o District, State, & Federal Assessment Results
   o Grade Book Records
   o Official Transcripts
   o Courses Completed with Final Grades
   
   
6. Health Record Information
   o Conditions
   o Immunizations
   o Medications
   o Vision & Hearing Screening Results

Greeley-Evans School District 6 protects Personally Identifiable Information (PII) with:

1. Access Control
   o Identity Management - Secure Authentication & Authorization
   o Access Logging & Monitoring
   o Vulnerability Testing
   o Staff Security Awareness Trainings
   
   
2. Encryption
   o High-Level Data Encryption Methodology
   o Multi-level Database Encryption
   
   
3. Secure Transit of Data
   o Secure File Transfer Protocol (SFTP)
   o Hypertext Transfer Protocol with Secure Socket Layer (HTTPS)

Greeley-Evans School District 6 shares Personally Identifiable Information (PII) with:

List of contract service providers

List of on-demand service providers

We also provide this data inventory and dictionary of data elements published by the Colorado Board of Education. The district uses the data in order to meet its Innovation2020 Strategic Plan goals and shares necessary personally identifiable information with carefully vetted third party service providers (see links below) using the most secure data transfer methods in accordance with current industry best practices. To view specific information on file for your child, please log into the Infinite Campus Parent Portal.

In accordance with the Colorado Student Data Transparency and Security Act, C.R.S. Section 22-16-101 et seq., if Greeley-Evans School District 6 ceases using or refuses to use a school service on-demand provider pursuant to C.R.S. 22-16-107 (3) (c), the district shall post on its website the name of the on-demand provider, with any written response that the provider may submit, and will notify the Colorado Department of Education, which will post on its website the provider’s name and response.

Greeley-Evans School Board Policies

The Board is committed to protecting the confidentiality of student information obtained, created and/or maintained by the district. Student privacy and the district’s use of confidential student information are protected by federal and state law, including the Family Educational Rights and Privacy Act (FERPA) and the Student Data Transparency and Security Act (the Act). The Board directs district staff to manage its student data privacy, protection and security obligations in accordance with this policy and applicable law.

Student Records/Release of Information on Students

Student Records/Release of Information on Students (Notification to Parents and Students of Rights Concerning Student School Records)

Sharing of Student Records/Information between School District and State Agencies

Privacy and Protection of Confidential Student Information

Student Records/Release of Information on Students (Review, Amendment and Hearing Procedures)

Privacy and Protection of Confidential Student Information

Privacy and Protection of Confidential Student Information (Hearing and Complaint Procedures)

Colorado Department of Education Data Privacy Policy

In this age of data-driven decision making, data is foundational to the success of the process. Whether discussing student-achievement, program monitoring, education funding, accountability or any other education-related conversation, data is at the center of the discussion. The Colorado Department of Education (CDE) is required by state and federal law to collect and store student and educator records.

CDE Data Privacy and Security - state and federal policies, data privacy and security procedures, guidance and resources

Ed Data Portal - Explore your state education agency’s data dictionary of elements collected.

Colorado Student Data Collection and Protection - What student information does CDE collect?

Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act (FERPA), a federal law administered by the Department (20 U.S.C. § 1232g; 34 CFR Part 99), affords parents and “eligible students” (students who are at least 18 years old, or, in attendance at a postsecondary institution at any age) certain rights with respect to education records, such as the right to consent to the disclosure of personally identifiable information (PII) from the education records (except in certain circumstances).  FERPA requires schools and districts to provide annual notification to parents and eligible students of their rights under FERPA, including:

• the right to inspect and review their education records, the right to seek to amend those records, the right to consent to disclosure of PII from those records (unless   an exception applies), and the right to file a complaint with the Department regarding an alleged FERPA violation;
• the procedure for exercising the right to inspect and review education records,  and the procedure for requesting amendment of those records; and
• the school’s  or district’s criteria for determining who constitutes a “school official” and what constitutes a “legitimate educational interest.”

FERPA General Guidance for Parents

Children's Online Privacy Protection Rule (COPPA)

Contact Us

D6 Student Information Services

(970) 348-6065

SISHelpDesk@greeleyschools.org