Annual Accessibility Plan

Finalsite platform migration provides embedded accessibility features with real-time alerts preventing inaccessible content publication. AudioEye integration offers continuous automated scanning generating daily reports and website visitor accessibility tools. The comprehensive Mobikasa audit identified specific source code issues, with active collaboration between the district and Finalsite development teams addressing systemic platform barriers. FinalSite is in the process of updating its website to address accessibility features. District content creators receive specialized training on accessible content creation including proper heading structure, alternative text, and color contrast requirements.

District-wide Grackle implementation on October 11, 2024, provides all employees with browser extensions for accessible Google Slides, Sheets, and PDF creation, including real-time accessibility checking and automated alternative text suggestions. Desktop remediation capabilities have corrected hundreds of existing PDF documents. Adobe Accessibility Checker remains mandatory for all Adobe Creative Suite materials with archived accessibility reports demonstrating compliance verification. Accommodations have been developed for electronic documents that may still have barriers.

District software review team fundamentally restructures software procurement and requires accessibility verification before application approval. Mandatory VPAT requirements for all vendors include annual updates and compliance progress notifications. Active vendor collaboration includes regular accessibility meetings, participation in improvement programs, and coordination with educational institutions for accessibility advocacy. Procurement processes integrate accessibility requirements for all technology purchases.

District leadership completed multiple intensive accessibility training with other content creators in buildings and departments. Accessibility Champions from all schools and departments received training with ongoing updates. Mandatory all-staff training implementation during 2025-2026 school year includes disability awareness, assistive technology familiarization, and practical accessibility techniques.

AudioEye provides real-time accessibility monitoring with immediate alerts and daily reporting, resulting in a significant reduction in accessibility issues since implementation. New documents undergo accessibility verification before publication through integrated Grackle checking. Software applications receive accessibility assessment during procurement with 4-6 week probationary periods for new vendors.

Comprehensive internal evaluations incorporate AudioEye, Grackle, vendor compliance updates, and user feedback. Vendor compliance reviews require updated accessibility information and improvement progress documentation.

Comprehensive ICT accessibility audits will occur on a quarterly basis incorporating third-party assessment, internal evaluation, and user surveys.

Many current vendors committed to full WCAG 2.1 Level AA compliance by December 31, 2025, with the district committed to following up with each vendor to determine status on a quarterly basis. New vendor onboarding includes 4-6 week compliance verification with assistive technology testing. Existing vendor remediation allows 6-18 months based on improvement complexity, with the potential for contract termination for non-compliance.

Critical accessibility barriers receive prompt response through one of the communication portals. Accommodation requests receive initial response as reasonably possible with the goal of a full resolution within 5-10 business days. System accessibility failures are addressed as priority maintenance issues with rapid restoration procedures.

Multiple accessible request methods include:

• Online forms, 
• Phone (970-348-6003 with TTY), 
• Email (d6_accessibility@greeleyschools.org), 
• In-person visits at 1025 Ninth Avenue, Greeley, CO 80631. 

Human Resources coordinates with the Accessibility Team for comprehensive workplace accommodation assessment. Options include assistive technology software and hardware, alternative application configurations, and specialized training support. The district maintains partnerships with assistive technology vendors ensuring rapid procurement and installation.

Technology accommodations integrate with IEP and Section 504 processes through Special Education Department coordination. Educational technology accommodations include text-to-speech software, alternative keyboards, communication aids, and specialized learning software with maintained assistive technology inventory for student checkout.

Conforming alternate versions provide equivalent information through different formats when direct modification is not feasible. Live assistance includes phone support, in-person assistance, and video conferencing during business hours. Alternative communication channels ensure equivalent service quality through non-digital means including phone-based access and in-person delivery.

All reasonable modifications and accommodations are provided without cost including alternative materials, assistive technology equipment, live assistance services, and alternative delivery methods.

AudioEye operates 24/7 across all web properties with immediate notifications. Integration testing occurs during all system updates with accessibility verification before production deployment. Mobile accessibility verification encompasses iOS and Android testing with VoiceOver and TalkBack compatibility.

Mobikasa provides comprehensive manual testing and expert evaluation beyond automated capabilities, including user testing with individuals with disabilities and detailed remediation recommendations with implementation priorities. Expert review encompasses content structure, navigation logic, alternative text quality, and keyboard accessibility compliance.

Pre-publication review requires accessibility verification through Grackle integration providing real-time feedback and remediation guidance. Adobe accessibility procedures require mandatory reports for all Creative Suite materials. Accessible template development through Mobikasa consultation to address accessibility issues through proper structural formatting.

VPAT documentation receives independent assessment through third-party testing and user feedback evaluation. Ongoing vendor monitoring includes status reviews tracking improvement progress.

Issue identification incorporates automated scanning, expert review, user feedback, and staff testing documented in comprehensive tracking systems. Priority assessment classifies issues as critical (24-48 hour resolution), high, medium, or low based on user impact and legal requirements. Remediation planning involves detailed correction analysis with verification testing confirming successful barrier resolution.